Office Fit-Out – New British Embassy Ulaanbaatar, Mongolia

  • Client: Foreign & Commonwealth Office
  • Construction Year: 2019
  • Location: Ulaanbaatar, Mongolia
  • Duration: 20 Weeks
  • Sector: Government and Local Authorities

This case study was selected due to its perceived relevance comparatively with the project objectives in Male, Maldives. CBS Ltd were selected following a competitive tender submission process to mobilise, construct and handover new office accommodation for the Foreign & Commonwealth Office in Mongolia.

The works undertaken were delivered using a workforce of predominately security cleared UK personnel, whilst assisted by local partnering organisations in part, with construction meeting British quality and safety standards.

Works were carried out across a 20 week programme and completed during September 2019.

Location

Construction of the new FCO office accommodation was situated on the 19th floor of the Shangri-La Office Tower in central Ulaanbaatar. A high profile building that has mixed occupancy of retail and commercial office space.

Layout

The construction space and eventual British Embassy office occupies approximately 50% of the 19th floor, covering an area of 470m2. The coordinated design included a kitchenette, dining area, shower room/toilet, conference room, and open plan area for staff and offices for senior diplomats. An FB4 boundary protects the space which also includes a secure area.

Office Fit-Out

Construction phase witnessed a comprehensive high specification office fit-out of the floor plate. The majority of materials and products installed were imported from the UK and produced an excellent finish, both visually and in terms of functionality.

Logistics

The geographical position of Mongolia, determined that logisitics, security and the importation process was central to our bid development from the point of initiation. A total of 110 tonnes of material and equipment was imported commercially, with an additional 5 tonnes through classified means. CBS Ltd envisage this very recent and relevent experience as an excellent asset when reflecting upon the logistics schedule for Male, Maldives. CBS Ltd have full time logistics manager who supports our overseas projects.

Dependencies & Interfaces

Particular focus is placed upon stakeholder management with our tender submission for the works in Male, Maldives. The case study in Mongolia gives an example of successful management of this key project requirement. The Shangri-La Office Tower is a multi-occupancy building of blue-chip companies/international organisations. Building MEP systems were interfaced with during construction and delivery coordination was organised during designated time slots. The project structure included multiple client stakeholders, both within the daily site attendance and staff present at the existing mission.

Issues

Resolution to issues is often a defining factor to the inherrent challenges of project delivery in an overseas location. With this specific project being reliant on materials/equipment/products improted from the UK, our site mobilisation required the implementation of a strategy for logistics generally and also storage. Key to our planning was to import material in advance of installation. The Shangri-La were unable to provide any additional storage within the building, so CBS Ltd took the decision to hire an off-site warehouse facility for storage prurposes, which reduced risks to productivity and maximised our construction efficiency.

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